Microsoft Word has branded itself as a staple among many individuals and businesses. Every day, people use Microsoft Word to create important documents. While Microsoft Word has been around for years and is the primary go-to when document creation is needed, it is not the most beneficial or trustworthy software on the market today. Below are five reasons you can’t trust Microsoft Word.
1. It can’t be easily shared.
In order to use Microsoft Word, it has to be installed on your computer. If you want to share a Word document with somebody else, it requires you to either place the file on a shared server, email it to the recipient, download it to a sharing software network, or place in on a flash drive. When you do this, you run the risk of losing the file in the transferring process or sending a version that cannot be opened. If you have a big assignment or presentation saved on a flash drive and you can’t open the file, you’re out of luck.
2. There are too many versions.
If you are running an older version of Word, you will notice your documents are labeled as .doc. If you are running a newer version of Word, your documents will be labeled as .docx. This may seem like an insignificant issue, but it actually causes a big problem. If you need to share a document with someone who uses a different version of Word, they may be unable to open your document, and if the sharing of this document is important, it can hinder the flow of your business.
3. It contains an incompetent spell checker.
Too many people are too rushed to actually proofread their own documents that they enlist the help of Word’s spell checker. While Word’s spell checker will catch most blatant misspellings, it will not catch them all—or catch grammatical errors. There is a giant difference between the use of “you’re” and “your”, and if you misuse them, Word will not catch this. If you simply trust Word’s spell checker for your document’s spelling and grammar, you will be severely disappointed in the results.
4. There is no auto-save function.
Let’s face it. Sometimes we are rushing to complete a document that we type the last sentence, run a quick spell check, and close out of Word, only to realize later that we didn’t save. Or maybe our computer crashed in the middle of a 40-page document. If this happens, you’re totally out of luck, as Word
doesn’t offer an auto-save. If your computer does crash mid-document, Word will generate a “saved” file of what you were working on, but it will only contain the information that you saved. If you were on page 20, but the last time you saved was on page 6, you will be transferred back to page 6.
5. Its help section is useless.
Word has so many functionalities that unless you’re an avid user, you may be unaware of how to use some of its features. If you want to use a tool you’ve never used, or if you’re wondering if a certain function is possible, you will generally turn to the help section. But don’t expect to receive any useful information, as most of the answers it generates are extremely vague and offer no support.
There is other software out there that you can use to generate documents. If you’re stuck using Microsoft Word, just be cautious of its spell checker, create hard copies of important documents so you don’t risk losing them, and save often.
Charlie Adams is a tech guru and internet expert with a passion for writing and giving advice. He also has a passion for proper grammatical structure and always makes sure to use a grammar checker prior to submitting any work. He is know by his friends to be a lover of Las Vegas buffets.